Help Centre › Stock & pricing
Stock & inventory
Receive deliveries, keep counts honest, track lot numbers and expiry dates, and see where stock went.
FastVet tracks stock for any catalogue item you tell it to. Charging or selling that item draws it down automatically; receiving a delivery puts it back up. Everything in between is recorded so a count that looks wrong can be explained.
What you have#
Home›Stock & Prices›Manage Stock
Every stocked item with its quantity on hand. Items that have run out or fallen low are flagged so they stand out. Tap an item to add or remove stock, or to see its movement history; Export in the footer sends the list to a spreadsheet.
Receiving a delivery#
- Go to Stock & Prices → Manage Stock and tap the item. The Add/Remove Stock screen opens, with the lots you already hold listed at the top.
- Type a transaction description — “Delivery, inv 4471”. This is what shows in the history, so make it findable.
- Enter the measure amount. The unit beside the box is the item's own — millilitres, tablets, each — so check it before typing.
- Record the lot number and lot expiry date where the product has them. Both are optional, but a lot with no expiry cannot be watched for going out of date.
- Add a comment if there is anything else worth knowing.
- Save.
Lot numbers and expiry dates#
A lot number turns a count into a traceable batch. Once one is recorded, FastVet keeps the balance of each lot separately — the Stock Summary table at the top of the item shows lot, expiry and how much of that batch is left.
Where it matters is dispensing. When an item you hold in named lots is added to a consultation, a hospital or boarding day, a grooming, a protocol or a sale, a Please select lot table appears under the quantity. Choosing a row records that batch against the movement, so months later the stock history — and any recall — can say which box a patient's dose came out of.
Expiry is flagged, not enforced. A batch past its date is struck through in the picker and warns in red once chosen; one inside 30 days warns in amber. Both are notes rather than blocks — there are legitimate reasons to reach for an old box, and the line saves either way. The same flags appear on the Stock Summary table.
Adjusting a count#
The same screen removes stock — for breakages, expiry, or to correct a count after a stock take. Enter a negative measure amount and say why in the description.
Where stock went#
The history shows every movement for an item — receipts, sales, items charged on consultations and hospital days, and manual adjustments — with the date and who did it.
Suppliers#
Home›Settings›Suppliers
Items can be linked to the supplier you buy them from, which makes reordering and cost reporting easier.
Stock reporting#
| Report | Answers | Watch out for |
|---|---|---|
| Stock used | What was dispensed over a month — the basis for reordering. | It counts only what went onto a patient. Counter sales, shop orders, deliveries and write-offs are not in it. |
| Stock value | What the shelves are worth, for month-end. | A snapshot of now — there is no month to pick. A row with a blank value means the item's price could not be matched; a negative count subtracts from the total. |
| Expiring stock | Which batches are near their date, or past it. | One row per lot, not per item. Stock booked in without a lot number and expiry date cannot appear at all. |
| Schedule drugs | Controlled-drug movements, for your register. | Schedule 5 and above only, and only for items that have a stock record. |
All three are on the reports screen, and each is written up there with what it reads and when to run it.
How stock and prices connect#
A catalogue item and its stock record are two halves of the same thing, paired on the item's category, subcategory, description and unit.
Renaming an item is safe. Edit it under Update Prices and FastVet finds the stock record by what the item was called a moment ago, carries the new name, category, subcategory and unit across to it, and writes a Price List Change line into the stock history recording exactly what changed. The two never come apart on a rename.
- On Manage Stock, note how the item's category and subcategory read there — they are printed under the description.
- Open the same item under Update Prices and make its category, subcategory, description and unit read the same.
- Save. The badge and the valuation come back straight away — the two records are matched on those four fields each time they are read, so there is nothing to re-link.